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Guidance for videos submitted in NIH applications

By Bouvier Grant Group

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NIH is no longer accepting CD/DVD as an electronic format for the submission of audio or video files. Only digital files will be accepted via email. A few key take-aways from the NOT (complete details are available here:


  • Videos should only be used to show how something functions or occurs over time, or to demonstrate movement or change. No data that could be presented statically in a table or figure in the application will be accepted in videos.
  • Applications must indicate that a video will be submitted subsequently as post-submission materials. Key images/“stills” and a brief description of each video must be included within the page limits of the research strategy. Sufficient descriptive information must be provided within the research strategy to understand the information presented in the video, as not all reviewers may be able to access the video, depending on technological constraints.
  • A cover letter that includes information about the intent to submit a video should also be submitted with the application.
  • The applicant organization is responsible for ensuring that consent has been received for any human subjects or personal identifiable information in the video. Submission through the Authorized Organizational Representative (AOR) certifies acceptance of this responsibility.


  • More than one video or audio file may be submitted per application. Their aggregate length at normal speed most not exceed 2 minutes for single-project applications and 5 minutes for multi-component applications.
  • Maximum file size for all videos combined is 35 MB.
  • Closed captioning is recommended.


  • Video files should be sent via email as a digital file for upload to the application grant folder by the Scientific Review Officer (SRO).
  • Acceptable digital formats are WMV, AVI, MOV, and MP4.
  • Videos must be received by the SRO one month (30 calendar days) prior to the peer review meeting. A communication from the PD/PI only or with a “cc” to the AOR will not be accepted.
  • Do not link (via hyperlink/URL) to videos in the research strategy.

(Note: This information is current as of the posting date. Always be sure to check for upated information prior to submission).

Dr. Meg Bouvier

Margaret Bouvier received her PhD in 1995 in Biomedical Sciences from the Mount Sinai School of Medicine. After an NINDS post-doctoral fellowship, she worked as a staff writer for long-standing NIH Director Dr. Francis Collins in the Office of Press, Policy, and Communications for the Human Genome Project and NHGRI. Since 2007, Meg has specialized in editing and advising on NIH submissions, and began offering virtual courses in 2015. She's recently worked with more than 40% of the nation's highest-performing hospitals*, four of the top 10 cancer hospitals, three of the top five medical schools for research, and 14 NCI-designated cancer centers. Her experience at NIH as both a bench scientist and staff writer greatly informs her approach to NIH grantwriting. She has helped clients land over half a billion in federal funding. Bouvier Grant Group is a woman-owned small business.

*Our clients include 9 of the top 22 hospitals as recognized by the 2023/24 US News & World Report honor roll

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